Announces A Limited Recruitment for:

Assistant Program Specialist

Portland Office of Transportation – Portland Aerial Tram Project

(Limited Term)

Recruitment No. 06-296

Approximate Monthly Salary: $3,387 - $5,219

The Position

The Assistant Program Specialist in the Office of Transportation – Aerial Tram project office is responsible for providing project coordination support related to the Portland Aerial Tram project. Duties include preparing written communications including reports, correspondence, meeting agendas and public notices; and preparing visual materials, graphics and maps using GIS, Adobe and PowerPoint software. This position also participates in organizing public meetings, forums and open houses; answers questions and provides information and assistance to staff and the public in person, on the telephone and in writing. Additional duties include, conducting general site visits and recording onsite development through photographic documentation; preparing contracts and various Council and Bureau documents as needed; and assisting with the processing of construction related items/materials including: submittals, requests for information, change directives/change orders, and architectural supplemental instruction/sketches. Persons appointed to limited term positions will be designated as limited duration employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources. This position has secured funding only for 6 months but could be extended if additional funding is identified.

To Qualify

Applicants must be permanent full-time, part-time, temporary or seasonal City of Portland employees by the closing date of this recruitment (December 11, 2006) and must possess:

• Knowledge of principles and practices of sound business communication.
• Ability to operate a computer using word processing, desktop publishing and other standard text and graphics software.
• Ability to interpret information and situations encountered and make recommendations in accordance with applicable policies, regulations and guidelines.
• Ability to analyze program, administrative, operational and procedural problems, evaluate alternatives and reach sound, logical, fact-based conclusions.
• Ability to prepare clear, concise and comprehensive reports, correspondence and other documents.

The Recruitment Process

An evaluation of each applicant’s training and experience, as demonstrated in their cover letter and résumé, weighted at 100%. Only the most qualified applicants passing the cover letter and résumé evaluation will be placed on an equally ranked eligible list. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Some positions may require those placed on the eligible list to complete and sign a criminal conviction statement before being considered for employment.

To Apply

City of Portland's Scannable Application Form (Internet Applicants will complete this form in the online application process. Applicants who do not use the online application process may obtain the form at these locations).

Cover Letter and Professional Résumé, specificall y focused on your qualifications for this position as described in “The Position” and the “To Qualify” sections of this announcement. (Click blue button to see instructions in this announcement.). (WE RECOMMEND YOU PREPARE YOUR RESUME OFFLINE ON YOUR WORD PROCESSOR AS TEXT ONLY, THEN COPY AND PASTE IN THE TEXT BOX PROVIDED IN THE ONLINE APPLICATION PROCESS. AGAIN AS TEXT ONLY FOR HIGHLIGHTING, TABLES, ETC ARE LOST WHEN PASTED INTO THE FORMAT OF THE TEXT BOXES.)

All completed applications for this position must be in the possession of the Portland Bureau of Human Resources no later than 4:30 pm, Monday, December 11, 2006.                     Sorry, we are unable to accept faxed applications.

Non-citizen applicants must be authorized to work in the United States at time of application.

Minorities, women, and qualified individuals with disabilities are urged to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation for the job testing processes, the requests must be made to the Analyst(s) named below or to the Human Resources Bureau Receptionist no later than the closing date of this announcement.

                                                           An Equal Opportunity Employer

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